Under the direction of the CFO, the Office Manager supports the Company Operations by maintaining office systems and coordinating and supporting the activities of the Company.
Duties and Responsibilities
This list of duties and responsibilities is not all-inclusive and may be expanded to include other duties and responsibilities that management deems necessary from time to time.
- Maintain office services by organizing office operations and procedures, controlling correspondence; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions.
- First impression for all incoming visitors; bolstering company beliefs and culture as that first impression of the company.
- Ensuring a positive experience and needs are met while visiting our office.
- Supporting the company leadership team in running the day-to-day business of the company.
- Supporting a positive work environment for all employees by ensuring a positive presentation of the office, checking in with team members on any office needs, and taking extra steps to enhance the overall office experience.
- Assist in defining procedures for retention, protection, retrieval, transfer, and disposal of records.
- Design and implement office policies establishing standards and procedures, measuring results against standards, and making necessary adjustments.
- Work closely with Fleet Operation to maintain proper equipment and fleet compliance reporting.
- Address and resolve questions and problems whenever possible.
- Answer incoming phone calls and transfer/assist as needed.
- Maintain incoming and outgoing mail.
- Maintain office supplies and stock as needed.
- Organize and maintain records systems, to include orders, invoices and correspondence.
- Stay abreast of state-specific construction licensing regulations and requirements.
- Coordinate and manage the application process for construction licenses, ensuring accuracy and completeness.
- Liaise with regulatory bodies to obtain, renew, and maintain construction licenses.
- Other duties as assigned.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Champion of Tri-State Drilling, LLC Beliefs and Culture
- Construction Experience a must.
- Knowledgeable in Microsoft Office 365 (SharePoint, OneDrive, Outlook)
- Requires four years of high school and two years of related experience, or three to five years of related experience, or a combination of education and experience.
- Ability to read and comprehend simple instructions, short correspondence, and memos.
- Ability to write simple correspondence.
- Ability to effectively communicate with customers and other employees of the organization. Good communication skills required.
- Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percentage.
- Ability to apply commonsense understanding to carry out instructions furnished in written, oral, or diagram form.
- Demonstrated ability to work with coworkers from diverse cultural backgrounds.
- While performing the duties of this job, the employee works inside a temperature-controlled building. The noise level in the work environment is usually quiet.
- While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or touch objects, tools, or controls; and talk or hear.
- The employee is occasionally required to stand; walk; reach above shoulders; and stoop, kneel, or crouch.
- The employee must occasionally lift and/or move office supplies, files, and reports weighing up to 15 pounds.
- Specific vision abilities required by this job include close vision and the ability to adjust focus.
Tri-State Drilling has an ongoing commitment to the principles and practices of diversity and inclusiveness. Our employment practices are in accordance with the laws that prohibit discrimination against qualified individuals on the basis of race, color, creed, religion, ancestry, national origin, sex, sexual orientation, genetic information, disability, age, marital status, familial status, veteran status, citizenship, pregnancy, membership or activity in a local human rights commission, status with regard to public assistance or any other category protected by applicable federal, state or local laws. People with a wide variety of backgrounds and experiences are encouraged to apply.